Chapter 1 General Provisions
Article 1 (Name)
The name of this association shall be the Society for Dance Documentation and History (hereafter referred to as ’the Society’). It is a merger between ‘The Korea Society for Dance Documentation’ and ‘The Society for the History of Korean Dance’ effective April 20th, 2014.
Article 2 (Office)
The office shall be located in an area where the President can lead the Society’s activities.
Article 3 (Purpose)
The purpose of the Society is to promote the glocalization of Korean dance studies in line with the glocal age.
To this end, the Society encourages the interest in dance studies through various academic activities and information exchanges both home and abroad,
and builds solidarity among the members. In addition, the Society builds the foundation of dance studies through the convergence of documentation and history,
and seeks to strengthen the foundation of studying performing art through the convergence of research and practice. In particular,
the Society shall lead Korean dance studies as it encourages promising and outstanding research projects, improves research ethics and strictly manages the Journal publication.
Article 4 (Activities)
The Society shall carry out the following activities in order to achieve the purpose set forth in Article 3:
1. Supporting research activities to advance dance studies
2. Publishing academic journals and books
3. Hosting academic conferences and historical reenactments, at home and abroad
4. Organizing national & international academic exchanges and cooperation
5. Giving academic awards to build academic capacity
6. Providing scholarship programs to cultivate new generations of talent
7. Any other activities necessary to achieve the purposes of the Society
8. Additional activities necessary to carry out the aforementioned activities
Chapter 2 Membership
Article 5 (Membership Type)
1. Regular members shall be individuals that hold a bachelor’s degree or higher in dance studies or other related fields or are working in the field of performing arts.
2. Honorary members shall be individuals who have been nominated by the board of directors for their contribution to the development of the Society.
3. Institutional members shall be institutions that endorse the purpose of the Society and pay small membership fees.
4. Life members shall be individuals who satisfy a few conditions set forth by the board of directors.
5. Honorary and institutional members shall not be voting members.
Article 6 (Admission and Withdrawal)
An individual who wishes to join the Society shall become a member by submitting an application form and getting approval from the board of directors. If a member wishes to withdraw from the Society, he or she may do so by submitting a notice of withdrawal to the President.
Article 7 (Rights of Members)
The Society members shall have the following rights:
1. to participate in general meetings and have voting rights
2. to participate in the Society’s activities and receive support
3. Other rights as needed
Article 8 (Obligations of Members)
The Society members shall have the following obligations:
1. to pay membership fees
2. to abide by the Society’s Articles of Association and general regulations
3. to implement resolutions of the general and board meetings
1) The board of directors makes decisions regarding the amount and type of membership fees,
2) and it does not return the membership fees that have been already been paid.
Chapter 3 Executives
Article 9 (Class and Quorum)
The Society shall have the following executives for the management of the Society:
1. One President (Exception: two co-Presidents until February 2017 as the Society takes root.)
2. Up to ten Vice Presidents
3. Up to twenty executive directors
4. Up to one hundred directors
5. Up to two auditors
Article 10 (Election)
1. Directors shall be elected at a board meeting and approved at a general meeting.
2. A new director shall be elected to fill a vacancy within two months if a vacancy arises.
3. An election shall be held two months before a regular term of office expires.
Article 11 (Tenure)
1. The president, vice presidents and auditors shall hold office for a term of two years and can serve additional terms.
2. The term of an executive director who has been elected to fill a vacancy shall expire at the end of the original term.
3. Directors shall hold office for a term of two years and shall serve in their capacity for a number of consecutive terms as long as they meet qualifications. (Directors who fail to pay board director fees for two years or have not taken part in the Society’s activities shall not be considered for reappointment.)
Article 12 (Eligibility)
The Society’s directors shall be individuals who fully agree with the purpose of the Society and can make a strong commitment and contribution to the development of the Society.
Article 13 (Duties of President and Directors)
1. The President shall represent the Society, manage its operation and chair board meetings.
2. Directors shall attend board meetings, vote on the Society’s activities and deliberate on issues entrusted by the President.
3. Directors shall abide by Article 8 in the same manner as members of the Society.
4. In accordance with the Society’s general regulations, the President, vice presidents and executive directors shall pay differential board director fees. New directors shall pay the fee of a life member as an admission fee. If a director does not pay the board director fee without due cause, he or she shall be removed from the board.
Article 14 (Acting President)
1. An acting president shall be elected from a group of vice presidents to assume the responsibility of the President upon the death of the President.
2. When the position of the president is vacant or the person in that capacity passes away, an acting president shall be elected from a group of vice presidents to assume the role of the president.
3. An acting president shall need to be promptly approved by the board of directors.
Article 15 (Duties of Auditors)
1. Auditors shall investigate the financial status of the Society and the operational management and activities of the board.
2. If something amiss is found during the investigation of Article 15.1, the auditors shall report it to the board and demand rectification.
3. Auditors shall take part in board meetings to express their views and to sign their names and affix their seals to the minutes.
Chapter 4 Trust Asset and Accounting Management System
Article 16 (Funding and Asset Composition)
Financial contributions shall be as follows, and funded assets shall belong to the Society.
2. Revenue from the existing assets
3. Financial endowment
4. Membership fees (including members and directors)
5. Other revenues
Article 17 (Operational Costs)
The Society shall pay the costs that incur in maintaining, managing and achieving the purpose of the Society from the revenues from the exiting assets, business income and others.
Article 18 (Fiscal Year)
The fiscal year of the Society shall be between Jan 1st and December 31st of each year.
Article 19 (Budget and Settlement)
1. The Society shall prepare a business and budget plan for the following year before the end of the fiscal year and get approval at a general meeting after the resolution of the board of directors.
2. The Society shall write a business and financial report of the year within one month after the end of the fiscal year, and receive approval from the board of directors.
Chapter 5 Meetings
Article 20 (Type)
1. The meetings of the Society shall consist of three types: general meetings, board meetings and sub-committee meetings.
2. A general meeting, the highest decision-making body shall consist of all members of the Society and shall be either an annual or an extraordinary meeting.
3. An annual general meeting shall be held once a year. An extraordinary general meeting shall be convened when the board of directors or one third of the registered members demand or auditors call upon such meeting with an agenda. The President shall convene and chair the general meetings.
4. A sub-committee meeting shall be held whenever there is a need.
5. Notice of a general meeting shall be given 15 days prior to a general meeting.
Article 21 (Quorum for Convocation)
1. A general meeting shall be convened with a majority of the members present and a resolution shall be passed with a majority of the members present voting favorably. In case of a tie, the chair’s decision shall be upheld.
2. A member may delegate his or her voting right of Article 21.1 to a meeting attendee with written consent.
Article 22 (Resolution in Writing)
The President shall be able to estimate the outcome of a general meeting after gathering views of the members when it comes to simple or urgent matters.
Article 23 (General Meeting Agenda)
A general meeting shall be held to decide on the following matters:
1. Amendment of the Articles of Association, dissolution of the Society
2. Announcement and approval of a business plan
3. Approval of the budget and settlement
4. Matters regarding membership fees and financial contributions
5. Asset disposal, transfer, acquisition and loans
6. Approval of directors
7. Any other matters that the general regulations stipulate for discussion at a general meeting
8. Other matters entrusted by the President
Chapter 6 Board of Directors
Article 24 (Composition and Convocation)
1. The board of directors shall consist of the President and directors. The President shall assume the chairmanship of the board and convene a meeting whenever there is a need.
2. Notice of a board meeting shall be given to directors 15 days prior to the meeting along with the purpose of the meeting.
Article 25 (Function)
The board shall deliberate and decide on the following matters:
1. Operational management of the Society
2. Business & budget plan and business & financial report
3. Asset acquisition, disposal and management
4. Establishment, abolition, revision of bylaws needed to amend and implement the Articles of Association
5. Dissolution of the Society
6. Selection of directors and Secretariat staff
7. Any other matters in accordance with the Articles of Association
8. Other important matters raised by the President or one third of the directors
Article 26 (Resolution Quorum)
1. A board meeting shall be convened with a majority of the directors present and the President shall chair the meeting.
2. A resolution shall be passed with a majority of the directors voting in favor of a motion, apart from the exceptions stipulated in the Articles of Association.
3. In case of a tie, the chair’s decision shall be upheld.
4. The President shall be able to put a resolution to a vote in writing if he or she deems it necessary.
5. A director may delegate his or her voting right of Article 26.2 to another director in attendance at the meeting with written consent.
Article 27 (Extraordinary Meeting)
1. The President shall call upon a meeting within ten days from when the following requests are made.
1) A request from a majority of the directors with a meeting agenda
2) A request from auditors pursuant to Article 21.2
3) A request from two thirds of the directors when a board meeting cannot take place due the absence or negligence of the person with the right to call upon the meeting.
Chapter 7 Organization
Article 28 (Organization)
The Society shall have necessary organizations and personnel in order to carry out its activities easily.
Article 29 (Advisor)
1. The President shall appoint a few advisors through a vote of the executive board of directors.
2. Advisors shall be individuals with a good reputation and influence who have contributed to the development of the Society and can contribute to its academic activities of the Society.
3. Advisors shall advise the President and express their views on the operation of the Society by taking part in board meetings.
Article 30 (Sub-Committee)
1. The Society shall operate sub-committees under direct supervision of the President in order to easily carry out its activities. Each sub-committee shall be headed by a chairperson for more professional management and organization.
2. The management and organization of a sub-committee shall be in accordance with separate regulations through a vote of the board of directors.
3. Chairpeople shall be appointed by the President and shall report to the board of directors.
4. Each sub-committee shall be managed by its own regulations approved by the President.
Article 31 (Editorial Board)
There shall be a separate regulation of the editorial board for the editing and evaluation of research papers.
Chapter 8 Secretariat and Staff
Article 32 (Secretariat)
1. The Society shall establish a secretariat to carry out its activities.
2. The bylaws to establish and manage the secretariat prescribed in Article 32.1 shall be made by the President and implemented through a vote of the board of directors.
Article 33 (Staff Recruitment and Benefits)
1. The Secretariat shall have one Secretary-General, one deputy Secretary-General and a few administrative staff.
2. The President shall nominate the Secretary-General and other staff.
3. The Secretary-General shall work under the President and take the reins of the Secretariat.
Chapter 9 Profit-making Activities
Article 34 (Management)
The Society shall engage in profit-making activities to maintain and manage the operation of the Society.
Article 35 (Type and method)
The board of directors shall decide on the type and nature of profit-making activities.
Chapter 10 Supplementary Provisions
Article 36 (Amendment)
These Articles of Association shall be amended when two thirds of the members vote in favor of amendments.
Article 37 (Bylaw)
Rules necessary for these Articles of Association shall be made bylaws through a vote of the board of directors.
Article 38 (General Regulations)
General regulations shall be applicable to matters that are not prescribed in these Articles of Association.
Article 1 (Enforcement)
These Articles of Associations shall be effective upon the first general meeting.
Article 2 (New Effective Date)
These Articles of Associations shall be effective on May 1st, 2014 and replace the articles of association of ‘The Korea Society for Dance Documentation’, which operated from October 1st, 2001 and the articles of association of ‘The Society for the History of Korean Dance’, which operated from December 20th, 2002.
Article 3 (Amendment)
Articles 9, 10, 11, 33 of these Articles of Association have been amended through a vote of the board of directors and approval of the general meeting on February 25th, 2015.